Fewzion provides two screens on it’s online shift schedule software for adapting the plan before the crew goes to work.
Firstly the 24/48 hour schedule is used the day before to ensure everything is organised before the crews attempt to execute the plan (this is usually reviewed during the 24hr planning meeting).
Secondly the shift schedule enables shift supervisors to adapt the plan to the things they find out about when they get to work, either through a handover or through their shift manager.
24/48 Hour Schedule
The 48-hour schedule screen provides planners and schedulers a holistic view of the KPIs, resources and tasks for every process in the schedule, for the next 48 hours.
The 48-hour schedule screen also allows inter-shift plan actions such as moving and copying of tasks, notes, and other items.
Write access is given to users with the role of the scheduler.
The left side of the 48-hour schedule screen holds the list of processes which label each row. Each column in the bulk of the screen represents a specific shift for a specific day. This screen shows much of the same information contained in the Process Plan, but for all processes. Of course, here the focus is on the scheduling and approval of specific tasks.
Displayed are lists of personnel required and available as well as equipment required and available. Red highlights mark requires that currently cannot be met because of insufficient resources allocated to the process.
The 48-hour schedule also allows for the inclusion of “shadow” processes which are tied to a production process so that dependencies can be tracked and accommodated—for instance, the servicing of equipment.
Colour-coded icons allow the planner to tell at a glance which items are pending approval, have already been accepted or already rejected. A single click can modify the status of any one plan item.
The bottom section of the screen holds the production totals for each shift across all processes, including figures for both personnel and equipment that are required and available.
Shift Schedule / Handover tool
To be able to hold a shift supervisor accountable for their performance to a plan it is important that the plan is appropriate for the conditions the supervisor is likely to encounter. Because things change quickly in dynamic operations it’s important that the plan for the shift can also be changed quickly to remain useful.
In the shift schedule screen it is possible to drag and drop tasks, people and equipment from one process to another. Tasks can be added or removed from the shift and targets can be changed. If tasks from the previous shift are not going to be completed it is possible for the supervisor to drag such tasks into their shift to ensure they get finished. If it is anticipated that a planned task cannot be completed in the shift then it can be dragged into the shift managers area for rescheduling.
As with all planning screens in Fewzion all changes to the plan can be seen on all screens instantly. The resource balance is also updated instantly so that it is possible to see where too much or too little work has been planned so that changes can be made before it becomes a problem.
The shift schedule should be used by the shift manager (under manager) and shift supervisors (deputies) before the shift starts. They should make last minute changes to resourcing, equipment, tasks and targets to ensure the plans the shift supervisors use to run their shift are as accurate as possible. Shift supervisors will often update the shift schedule either during or after a shift hand over with their off going colleague.
Fewzion’s shift schedule screen puts part of the responsibility for a good shift plan in the hands of the crew that will be responsible for delivering on the plan. This makes the operation more responsive, improves ownership of the plan and removes many of the excuses for not following a plan.
Working with and Scheduling Tasks
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